Privacy Policy

Last Updated: 1 August 2025

Our Commitment to You

At Sows of Hope, a ministry of The Exchange Church (KvK registration # 88069478, The Netherlands), we value your trust. We understand that the information you share with us about your church or NGO is sensitive. This Privacy Policy outlines how we collect, use, protect, and handle your personal and organizational information. We are committed to treating your data with the highest standards of security and confidentiality.

1. Information We Collect

We only collect information that is necessary for our partnership and to process grant applications. This may include:

Organizational Information: Your church or NGO's official name, physical address, registration number, and leadership details.
Contact Information: Names, email addresses, phone numbers, and WhatsApp details of primary contacts.
Operational Information: Details about your community, ongoing projects, and infrastructure that help us assess fit for partnership.
Letters of Interest: Any formal letters or documents you provide to express interest in collaboration.

2. How We Use Your Information

We use the information you provide solely for legitimate business purposes, including:

To evaluate and establish partnership opportunities.
To communicate with you effectively regarding your interest and our programs.
To include your organization's name and a Letter of Interest in our grant proposals to funding institutions, strictly with your prior consent.
For internal record keeping and project management.

3. How We Protect Your Information

We take the security of your data seriously.

Confidentiality: We will never sell, rent, or trade your information to any third party for marketing purposes.
Limited Access: Your information is only accessible to a limited number of our staff and advisors who need it to perform their duties related to your potential partnership.
Secure Communication: We use secure methods, including WhatsApp Business and encrypted email, for sensitive communications where possible.

4. Sharing Your Information (Only with Your Consent)

Your information is kept strictly confidential. The only instance where we may share your details is when we explicitly ask for your permission to include your organization's name and a letter of interest in a specific grant application to a potential funder. We will always:

Inform you of which funder the application is for.
Show you exactly what information will be shared.
Not proceed without your written (including digital) consent.

5. Data Retention

We will retain your information only for as long as necessary to fulfill the purposes we collected it for, including satisfying any legal or reporting requirements. If a partnership does not move forward, we will delete your information upon your request.

6. Your Rights

You have the right to:

Access: Request a copy of the personal information we hold about you.
Correction: Request that we correct any inaccurate or incomplete information.
Deletion: Request that we delete your personal information from our records.
Withdraw Consent: Where we rely on your consent to process your data, you can withdraw that consent at any time.

To exercise any of these rights, please contact us at hope@sowsofhope.org.

7. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please do not hesitate to reach out.

Sows of Hope | The Exchange Church
✉️ hope@sowsofhope.org
📱 +31 6 22276936 (WhatsApp/Phone)

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.